WOMEN’S EMPLOYMENT PRINCIPLES COMMITTEE RULES 2015

The Women’s Employment Principles (WEPs) were developed by UN Women and the UN Global Compact. They are promoted in New Zealand by an equal partnership of UN Women National Committee Aotearoa New Zealand (UNWNCANZ), the New Zealand Federation of Business and Professional Women (BPWNZ), the Equal Employment Opportunities Trust (EEO) and the Human Rights Commission (HRC).

The four partners have agreed to form a committee, which will be a subcommittee of UNWNCANZ, to administer and govern the campaign for WEPs in New Zealand.  The four partners agree that the following shall be the rules of the WEPs committee (the committee).

The committee

1.  The functions of the committee shall be

  • Establishing the future direction of the WEPs campaign and developing plans accordingly.
  • Overseeing the finances of the WEPs campaign, including the preparation of an annual budget.
  • Contracting with a supplier of administrative services for the administration of the campaign; reviewing and overseeing the contract.
  • Using personal contacts to grow the number of signatories to the WEPs
  • Monitoring and reviewing the committee’s strategic and work plans
  • Establishing basic rules for the membership and conduct of the committee and its relationship with UNWNCANZ.
  • Providing guidance on the use of the WEPs logo and any other intellectual property associated with WEPs.

2.  Each partner shall nominate up to three persons to represent it on the committee and may nominate one or more alternates to attend meetings if a representative is unable to attend. It is for the partner organisations to decide how to select their representatives and alternates, but in making their selection they should consider the skills and attributes required of members if the committee is to function well.

3.  The committee may co-opt up to four persons to assist it with specific projects or to supply specific skills. Co-opted members are subject to these rules, where applicable, in the same way as partner members.

4.  The chair of the committee shall be the president for the time being of UNWNCANZ or her nominee.

5.  Any partner may withdraw from the committee after giving at least one month’s notice to the committee Chair.

Meetings

  1. The committee shall meet at least once every two months at such times and places as it may determine. Members may attend in person or by electronic means.

7.  Five members of the committee (or their alternates) shall form a quorum provided that UNWNCANZ and at least two of the other partner organisations are represented.

8.  Decisions shall be made by consensus where possible but otherwise by a simple majority vote. Each partner organisation shall have two votes and the Chair shall have a casting vote. By way of exception, a 75% majority, including the representatives of UNWNCANZ and of at least two other partner organisations shall be required for

  • Any alteration to these rules
  • The admission of new partners

9.  The Chair of the committee or her nominee shall give at least two weeks’ notice of each meeting to each member of the committee. The Chair or her nominee will keep minutes of each meeting and will circulate them to members as soon as practicable after the meeting.

Executive sub-committee

10.  The committee may appoint an executive sub-committee with power to deal with urgent or routine matters and to exercise any other powers delegated to it by the committee. All decisions made by the sub-committee must be approved by the full committee at the next meeting of the full committee.

11.  The executive sub-committee shall consist of one representative of each partner organisation and shall be chaired by the president for the time being of UNWNCANZ or her nominee.

Working groups

12.  The committee may establish working groups or task forces in specific areas or for specific projects. Membership of such groups is not limited to committee members, but there must be at least one partner committee member on each group.

Financial

13.  The committee’s finances are subject to all rules governing the finances of UNWNCANZ and the Treasurer for the time being of UNWNCANZ (the Treasurer) shall have general oversight of the committee’s finances.

14.  The committee’s annual budget, which will cover the year from 1 July to 30 June, must be approved by each of the partner organisations.

15.  All funds received by the committee for the purposes of the WEPs campaign shall be immediately paid to the Treasurer for deposit to the UNWNCANZ bank account.

16.  The Treasurer shall keep records of the funds remitted by the committee (the WEPs funds) separate from other records of UNWNCANZ.

17.  The Treasurer shall make payments from the WEPs funds as requested by the committee, provided such payments are in accordance with the annual budget. Payments that are not in accordance with the annual budget must be approved by UNWNCANZ.

18.   The Treasurer will supply the committee with a report on the committee’s finances before each two-monthly meeting and at other times on request.

19.  UNWNCANZ may deduct from WEPs funds the reasonable costs of administering the committee’s affairs, including bank fees and audit costs.

20.  These rules shall be reviewed annually, the first review to take place in November 2015.

NZ Federation of Business and Professional Women